Sr. No.

Title

1

Look after the all activities of Circulation Section, A16:

·      Circulation of books (with the help of other staff & trainees)

·      Daily circulation report - Print & Soft copies.

·      Fine detail – Daily basis

·      Submission of fine – Weekly basis (every Monday).

·      Books Restoring – Returned books (with the help of attendants & trainees)

·      Books Rectification – Daily basis (with the help of attendants & trainees)

2

Maintenance of Stock Registers (All registers)

Will inform the update status to DL on weekly basis (Every Friday)

3

Coordinator for requirement regarding Furniture and other equipment for all libraries:

·        Proper record pertaining to the different categories of furniture required as well as having within the different units of library.

4

Leave record – Outsource, Project and Trainee staff - Proper record of leave for these staff members.

5

Library Trainee, TAs and Interns program activities.

6

Coordination for monthly staff meeting.

7

Coordinator for Resource Guide work.

·        Installation and other updation regarding Subjectplus tool.

·        Listing of resources (Print books, E-books, Journals, etc.) for Resource Guide – SE (subject related to SE School).

8

Generation of plagiarism report from TURNITIN database.

School - SE

9

Compilation of Handbook of Central Library IIT Mandi.

10

License Agreement record for E-resources.

11

Maintenance of xerox facility.

12

Coordinator for updation of library web pages related work.

13

User awareness program schedule – for different topics related to the library.

14

Other tasks, if any.

Sr. No.

Title

1

Uses-report for E-resources (monthly basis)

·        Proper analysis with charts on monthly basis needs to maintain.

·        Every month on first Monday complete report needs to submit.

·        Report needs to submitted to ALIO for website updation task directly.

2

Printing of ID cards for Faculty and Staff members

·        Proper record about the cards and cartridges.

·        Need to have one cartridge and 50 cards in buffer.

3

Proper record of Library stationery.

4

Maintenance of IRNIS Database.

·        Mail to all faculty members on monthly basis regarding updation of their publication record.

5

Liaison with the Institute’s Hindi Cell. Implementation of Hindi language in the library.

6

Coordinator for interior decoration task for all units of library.

7

Maintenance related works pertaining to the A16 Building. Proper record (soft and hard copy both) needs to update.

8

Listing of resources (Print books, E-books, Journals, etc.) for Resource Guide – SHSS (subject related to SHSS School).

9

Generation of plagiarism report from TURNITIN database.

School - SHSS

10

Mail to School Chairs on monthly basis to participate in the forthcoming conferences / workshops to offer library services and sharing of the available content with the participants.

11

Tea-record register:

Daily tea record, Submission of bill as per record on first week of every month.

12

Proper follow-ups on cleaning, maintenance, sanitization and other works required within 1st floor, A16 Building.

13

Other Tasks

Sr. No.

Title

1

·    Circulation of books at A5.

·    Proper record pertaining to Circulation data for the concerned day.

·    Daily circulation report – Print outs and Soft copy both.

·    Reports pertaining to the concerned week needs to send on weekly basis.

2

Proper record pertaining to overdue collection for the concerned day. Submission of overdue amount on weekly basis – Every Monday.

3

Proper record pertaining to Xerox facility @ A5 pertaining to the concerned day. Separate register for record needs to maintain.

4

Listing of resources (Print books, E-books, Journals, etc.) for Resource Guide – SBS (subject related to SBS School).

5

Fellowships & Scholarships Detail for updation on library web site on monthly basis

6

Generation of plagiarism report from TURNITIN database.

School – SBS

7

Maintenance related works regarding A5 Library.

8

Record pertaining to the print books available at A5 library. Any kind of reshuffling of books from one library to another library, needs to update in record immediately.

Reshuffling of books (library to library) should be based on the approval of the authority. Proper maintenance of stack area.

9

Proper record pertaining to the users’ foot fall. Report needs to send on weekly basis.

10

Proper record pertaining to the all furniture items, equipment, etc.

 11

Proper follow-ups on cleaning, maintenance, sanitization and other works required within A5 library.

12

Other Task, given to time to time.

Sr. No.

Title

1

Procurement of Print Books:

·    Query generation to the Empanelled Vendors after getting the recommendation from the faculty / staff members. Making Comparative study and Financial Approval documents on the basis of quoted amount.

·    Ordering of print books after getting the approval from the authority.

·    Verifying the received books with the order. Verifying the bills for price proof & currency conversion. Sending the newly received books to the accessioning section for further formalities.

·    Updation of Indent page regarding information of different stages of procurement process.

·    Updation of Expenditure data pertaining to the print books.

·    Status of Old orders (Old more than one month in case of Indian titles and two months in case of foreign titles).

2

Accessioning of Gratis Books in Accession Register

3

Cataloguing of Gratis (after classification through DDC) Books in KOHA

4

Library Newsletter – Next issue onwards (current issue is pending with Mr. Vinod).

5

Inter Library Loan Service

·        Communicate to other institutes/publishers for required document.

·        Proper record for all requests

6

Generation of plagiarism report from TURNITIN database.

School - SCEE

7

Proper follow-ups on cleaning, maintenance, sanitization and other works required within Satellite Library, A12 Building.

8

Other tasks